A parent volunteered to create a website with Shutterfly (quite the smart marketing idea for a photo company to provide this service for free). Looking at the preloaded site I realize most of the things I am keeping track of as a coach are there (the parent loaded what I gave him). But not everything. As the coach I have information that should not be shared (or at least have levels of security)…
For a previous post, “Change Management What to Keep Track of”, I looked at what might go in a CM spreadsheet.
Now I am wondering about the spreadsheet itself.
This is why: My information will always have to be entered twice.
In the soccer scenario when a parent adds vacation time I can choose to also put it in my spreadsheet. If a parent gives me vacation information, and I want that available for the team, it has to be recorded twice.
The same thing happens on engagements. I have had this double entry scenario when making lists of competencies. It is helpful for stakeholders to know who the experts are. That talent recording will always be in my CM spreadsheet.
Reactions to This
- If websites (for organizations usually SharePoint) can sort then what is the point of the separate spreadsheet?
- If the practice was to make most things public then the whole issue of recording to show you have done something goes out the window (and you get others to do the tactical work).
- CM processes will/would have to change if information is really “web based”. Do we store the things we look at but don’t want others to see separately, or just keep that information in our heads? (I always have a file that looks a little like the red, green, yellow process I pick on to keep my own notes on individual and group stakeholder motivation).
- What would be the reason for having a public forum? (In the case of the soccer team it could be as a place to share all of the information that might otherwise fly around in emails. The same could be said for the organizational version).
- If you build it will they come? (hint the answer is not so much).